sending artwork may seem like a simple task, but there are actually a lot of factors to consider to ensure that your piece arrives safely and in pristine condition. Whether you’re sending your work to a client, a gallery, or even just to a friend, following these do’s and don’ts will help make sure that your artwork reaches its destination in perfect condition.
Do: Use proper packaging materials
One of the most important things you can do when sending artwork is to use the right packaging materials. Invest in high-quality, sturdy boxes that are large enough to comfortably fit your piece without having to cram it in. Use plenty of bubble wrap or foam padding to protect the artwork from damage during transit, and make sure to secure everything with strong tape. If your piece is particularly fragile or delicate, consider double boxing it for extra protection.
Don’t: Use flimsy or improper packaging
It may be tempting to cut corners by using whatever materials you have on hand to package your artwork, but this can lead to disaster. Using a flimsy box or inadequate padding puts your artwork at risk of being damaged in transit. Additionally, using packaging materials that are too small or not properly secured can lead to your piece getting crushed or bent during shipping. Taking the time to use the right packaging materials will save you a lot of headaches in the long run.
Do: Insure your package
Artwork can be valuable, both monetarily and sentimentally, so it’s important to insure your package before sending it off. Most shipping companies offer insurance options for valuable items, so be sure to ask about this when you’re sending your artwork. While insurance won’t prevent damage from happening, it will provide you with some peace of mind knowing that you’ll be compensated if something happens to your piece during transit.
Don’t: Skip tracking
In addition to insuring your package, always opt for tracking when sending artwork. Being able to track your package’s progress will give you peace of mind and allow you to keep an eye on its whereabouts at all times. This is especially important if your artwork is time-sensitive or if you’re sending it to a gallery or client with a deadline. Tracking also provides proof of delivery, which can be crucial if any issues arise during shipping.
Do: Communicate with the recipient
Before sending your artwork, be sure to communicate with the recipient about any specific instructions or preferences they may have. This could include how they would like the piece to be packaged, whether they have a preferred shipping carrier, or if they have any special handling requirements. Keeping open lines of communication with the recipient will help ensure that your artwork arrives exactly as they expect it to.
Don’t: Forget to label your package
Properly labeling your package is crucial when sending artwork. Clearly write the recipient’s name, address, and any special instructions on the outside of the box to ensure that it reaches its destination safely. Include your own contact information as well in case there are any issues during shipping. Additionally, marking the package as “fragile” will alert shipping carriers to handle it with care.
Do: Follow up after delivery
Once your artwork has been delivered, follow up with the recipient to confirm that it arrived safely and in good condition. This not only shows that you care about your artwork, but also gives the recipient an opportunity to provide feedback or raise any concerns they may have. Following up can also help build trust and establish a good relationship with the recipient for future transactions.
sending artwork can be a nerve-wracking experience, but by following these do’s and don’ts, you can help ensure that your piece reaches its destination safely and in perfect condition. Taking the time to properly package, insure, and communicate about your artwork will not only protect your piece, but also show your professionalism and dedication as an artist.